Seminar Room Layouts

SEMINAR ROOM LAYOUTS

We want to ensure that you get the most from this experience with us as we understand that you have invested a great deal of time and money into this event. To guarantee the best performance, please help us create this ideal room layout. We would like to offer some suggestions as often times the slightest changes in ambiance and staging greatly affect the outcome of an event. The following setup is a result of experience facilitating more than 5,000 events for more than 1.8 million students and professionals.

SETUP GUIDELINES

Tech staff available the entire seminar
Setup is complete two hours before event
Equipment is on & tested; wires are hidden & taped
Room is clean & unnecessary furniture is removed
Handouts & school prizes are available
Seminar check is delivered on day of event

 

STAGE, STAGE AREA, OR RISERS

15’x30’ stage area
One skirted table with school prizes

 

AUDIO/VISUAL REQUIREMENTS

Projector (ceiling- or rear-projection, 2000+ lumens)
10’+ screen (stage left or centered)
Sound system (plays audio & video simultaneously)
Wireless lapel microphone(for 50+ participants)
A/V wiring from laptop to projector & sound system
Skirted audio/visual table (accessible at front stage)
Well-lit room & stage area with adjustable lighting
Extension cord & surge protector
(Facilitator will bring personal laptop and Mac dongle)

 

SEATING & HANDOUTS

Auditorium, Chevron V-style, or U-shape for 50 or less
Pen & paper/handouts for events over two hours